Board Policy Manual Green Hills AEA
Administrative Procedure 710-AP(2): TECHNOLOGY AND DATA SECURITY - Privacy Notification for Green Hills AEA Websites
Original Adopted Date: 12/20/2022 | Last Reviewed Date: 12/20/2022
Status: ADOPTED
This document describes Green Hills AEA’s procedures related to the collection, use and disclosure of personal information when you use Agency digital services and informs you about privacy rights and how the law protects you.
We use your personal data to provide and improve digital services. By using the service, you agree to the collection and use of information in accordance with this privacy procedure.
For the purposes of this privacy procedure:
Service Provider means any natural or legal person who processes the data on behalf of the Agency. It refers to third-party companies or individuals employed by the Agency to facilitate the service, to provide the service on behalf of the Agency, to perform services related to the service or to assist the Agency in analyzing how the service is used.
While using our service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:
Email address
First name and last name
We do not actively collect or store any personally identifiable usage data.
We use cookies and similar tracking technologies to track the activity on our service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze our service. The technologies we use may include:
Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when you go offline, while Session Cookies are deleted as soon as you close your web browser. We use
Session Cookies for the purposes set out below:
Type: Session Cookies Administered by: Us
Purpose: These cookies are essential to provide you with services available through the Website and to enable you to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these cookies, the services that you have asked for cannot be provided, and we only use these cookies to provide you with those services.
The Agency may use Personal Data for the following purposes:
To provide and maintain our service, including to monitor the usage of our service.
To manage your account. To manage your registration as a user of the service. The personal data you provide can give you access to different functionalities of the service that are available to you as a registered user.
To contact you by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including security updates, when necessary or reasonable for their implementation.
The Agency will retain your personal data only for as long as is necessary for the purposes set out in this privacy procedure. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The Agency will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time periods.
Your information, including personal data, is processed at the Agency's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction.
Your consent to this privacy procedure followed by your submission of such information represents your agreement to that transfer.
The Agency will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy procedure and no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information.
You may contact us to request access to, correct, or delete any personal information that you have provided to us.
Please note, however, that we may need to retain certain information when we have a legal obligation or lawful basis to do so.
Under certain circumstances, the Agency may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
The Agency may disclose your personal data in the good faith belief that such action is necessary to:
Comply with a legal obligation
Protect and defend the rights or property of the Agency
Prevent or investigate possible wrongdoing in connection with the service Protect the personal safety of users of the service or the public
Protect against legal liability
The security of your personal data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.
Our service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from anyone under the age of 13 without verification of parental consent, we take steps to remove that information from our systems.
Our service may contain links to other websites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the privacy procedure of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
We may update our privacy procedure from time to time. We will notify you of any changes by posting the new privacy procedure on this page.
We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update the "last updated" date at the top of this privacy procedure.
You are advised to review this privacy procedure periodically for any changes. Changes to this privacy procedure are effective when they are posted on this page.
If you have any questions about this privacy procedure, you can contact us: By email: support@ghaea.org